Custodial Management Module

Simplify and streamline custodial services throughout your entire organization

WebTMA's Custodial Management module represents the first integrated custodial management tool that works in tandem with a robust Computerized Maintenance Management System (CMMS). This powerful tool can be used to efficiently manage your custodial staff, work flow processes (routes), and cleaning supplies, while capturing all your facility management costs in a single integrated database. The module utilizes ISSA 447 Cleaning Times and APPA's Custodial Staffing Guidelines as the basis for developing cleaning schedules for routine and project work. These national standards make it easy to estimate staffing requirements for organizations that outsource custodial services or perform these services in-house.

Custodial Management offers you the benefits of full integration with robust work orders, project management, accounting functions, and CAFM capabilities.* With Custodial Management, you can even click on a room number in a CAD drawing to view cleaning requirements. Supervisors are provided a complete Custodial Inspection module. The module has user-defined inspection forms based on the appearance of items linked to cleaning tasks. Copies of the forms can be printed, or forms can be downloaded to a Palm OS or Pocket PC handheld device.

WebTMA's Custodial Management, in conjunction with TMA's world-class maintenance management software, provides a seamless approach to managing your facilities, materials, and personnel records so you can easily track your organization's custodial requirements.

* Requires a license for optional CAFM module.

Primary Features of WebTMA's Custodial Management Module

• Assign task schedules to specific room types or modify for unique spaces.
• Design a variety of "Duty Lists" for an individual or a crew which permits self-checking of compliance by client and efficient training of staff.
• Utilize ISSA 447 Cleaning Times and APPA Custodial Staffing Guidelines inherent in the system.
• Estimate labor based on level of cleanliness selected and set coverage factors for utilization of cleaning chemicals.
• Schedule multiple shifts, each having their own custodial tasks and frequencies.
• Complete inspections utilizing pre-formatted inspection forms or go paperless utilizing handheld devices.
• Use numerous pre-formatted reports for fast and accurate information on custodial services.
• Track stock levels through automation of materials used on services performed.
• Track staffing levels through automation of materials used on services performed.
• Track staffing levels through automation of labor needs on scheduled services.
• Compare actual custodial costs against budgeted amounts by buildings, areas, and rooms.
• Allocate costs among occupants for custodial services or work due to vandalism.
• Automatically create work orders for areas or assets that need custodial services.